PTO Tracking for Retail and Franchises

Accruals, approvals, blackout dates, and mobile requests for multi‑store teams.

  • Automated Accruals
  • Blackout Dates
  • Team Calendars
  • Mobile Requests
  • Payroll Ready
  • • Setup within 5 minutes
  • • No credit card required
  • • 14-day full trial

23,000+customers since 2015

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4.7/ 5

810 people signed up this week

Automated Accruals

Accruals for full‑time, part‑time, and seasonal

Define policy rules by employment type and tenure—no spreadsheets needed.

  • Pro‑rated part‑time

    Accruals based on scheduled or worked hours.

  • Tenure tiers

    Increase rates automatically at anniversaries.

  • Carryover & caps

    Apply limits and expirations by store or region.

  • Seasonal rehires

    Reinstate or reset balances based on your policy.

  • Audit trail

    Every balance change is logged for review.

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Approval Flows

Approvals that protect store coverage

Route requests to store managers and area leaders with blackout controls for peak weeks.

  • Custom routes

    Store manager, district lead, and HR as needed.

  • Blackout dates

    Block PTO during holidays or major promotions.

  • Delegation

    Auto‑assign when managers are away.

  • Reminders

    Nudge late approvals automatically.

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Protect store coverage and reduce admin work.

Retail teams automate accruals, enforce blackout rules, and keep payroll in sync.

Mobile & Web

Easy requests from the floor or HQ

Employees and managers manage PTO on any device—fast and intuitive.

One‑tap requests
Vacation, sick, and personal leave in seconds.
Instant alerts
Push/email notifications for decisions.
Schedule awareness
See upcoming shifts and balances before requesting.
Vacation Calendars

Team calendars to avoid under‑staffing

Visualize who’s off by store and role to maintain coverage.

  • Store & region views

    Filter by location or district.

  • Google/Outlook sync

    Subscribe in your calendar app.

  • Holiday imports

    Add national and regional holidays quickly.

  • Color‑coded types

    Differentiate PTO, sick, and unpaid leave.

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Multiple PTO and Types

Flexible leave types for every role

Set different rules for vacation, sick, personal, and unpaid leave.

  • Custom categories

    Store, warehouse, and HQ policies.

  • Earn & burn rules

    Set accrual, waiting periods, and increments.

  • Document upload

    Collect notes or certificates when needed.

  • Auto‑deductions

    Balances update on approval and payroll export.

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24/7 Support

Help when you need it

Onboarding, policy setup, and migration support to get you live quickly.

Live chat & email
Fast responses for store and HQ teams.
Policy templates
Retail‑ready starting points you can tweak.
Migration assistance
Import employees and balances easily.
Admin training
Short sessions to ramp up managers.
Emily RodriguezOperations Manager, TechNova Solutions
The mobile app time clock has revolutionized how we manage our remote team. It's intuitive, accurate, and has saved us countless hours in payroll processing. The GPS feature ensures accountability without being intrusive. It's a game-changer for businesses with a mobile workforce.
Michael ChangFounder & CEO, Innovative Designs Co.
As a small business owner, I was skeptical about implementing a new time tracking system. But this mobile app has exceeded all my expectations. It's user-friendly, reliable, and the reporting features have given me invaluable insights into our productivity.
Sarah JohnsonHR Director, Global Tech Enterprises
The integration capabilities of this mobile time clock app are outstanding. It seamlessly connects with our existing HR and payroll systems, creating a streamlined workflow that has significantly reduced errors and improved our overall efficiency.
S MitchellHR Operations Manager, NexaTech Solutions
What we love most is the real-time data and reports, which provide clear insights into employee attendance and payroll expenses. Plus, the ease of use means less administrative burden, allowing our HR team to focus on more strategic initiatives. If you’re looking for a reliable payroll solution that enhances efficiency and accuracy, clockit.io is the perfect choice! Highly recommended!
Priya NairHead of HR, BlueWave Retail
ClockIt.io cut our timesheet corrections by more than half. Exports line up perfectly with payroll and the GPS clock-ins keep our field crews honest without creating friction.
David KimOperations Director, FreshBite Kitchens
Geofencing and kiosk mode at each site solved our late punches. Managers love the late alerts and I love closing payroll on Friday in minutes.
Laura BennettCFO, Meridian Logistics
ClockIt’s overtime rules and approvals gave us immediate savings. Clear audit trails and clean timesheets mean finance isn’t chasing people anymore.
Ahmed Al MansooriGeneral Manager, Desert Care Clinics
We schedule across multiple locations and roles. ClockIt.io handles PTO, availability, and publishes updates to everyone’s phones instantly—no more group chats.
Sofia GarciaStore Manager, UrbanFit Gyms
Our trainers swap shifts right in the app and confirm attendance. Attendance and payroll line up perfectly—ClockIt just works.
Tom O'ConnorIT Manager, GreenLeaf Services
Setup was fast and the support team was outstanding. We rolled out ClockIt to 120 staff in a week and adoption was near 100% on day one.
Jing WeiHR Business Partner, Sunrise Manufacturing
The reports in ClockIt.io make our monthly reviews painless. We finally have visibility into attendance trends and actual hours by department.
Hannah BrooksClinic Coordinator, BrightSmile Dental
Time‑off requests, approvals, and balances are all in one place. Doctors see who’s off at a glance and we avoid coverage gaps.
Roberto SilvaOperations Manager, Pacifica Transport
For crews on the move, ClockIt’s GPS punch-ins and site-based rules keep things accurate. It’s the reliability we were missing before.
Grace ThompsonCEO, Willow & Co. Interiors
We tried three tools before ClockIt.io. This is the first one our team actually likes using—and it saves my admin two hours every payroll run.
James WilsonPlant Manager, Apex Manufacturing
Implementing ClockIt's biometric kiosks eliminated buddy punching overnight. The facial recognition is instant and works perfectly even in our warehouse environment. It's the most secure time tracking decision we've made.

Keep stores covered while simplifying PTO.

Automate accruals, approvals, blackout rules, and calendars with ClockIt for retail.

14‑day free trial • No credit card required • All features included

Frequently asked questions

  • Can we set different policies for part‑time and full‑time?

    Yes. Define accrual schedules and caps by employment type and tenure.

  • Do you support blackout dates for holidays?

    Add blackout periods or require escalation for peak trading weeks and promotions.

  • How do seasonal rehires work?

    Choose to reinstate, reset, or expire balances based on your policy when rehiring.

  • Can managers submit requests on behalf of staff?

    Yes. Store managers can submit and adjust with full audit history.

  • How do balances reach payroll?

    Approved time off auto‑deducts and appears in reports/exports for payroll.

  • Can we view PTO across multiple stores?

    Use region and district filters to visualize coverage and requests across locations.

  • How fast can we go live?

    Most retailers launch in a day using templates and spreadsheet imports.

  • Do employees see their balances?

    Yes. Self‑service balances on web and mobile reduce HR requests.

  • Is there a limit to PTO types?

    Create the categories you need with separate rules and documentation requirements.