FREE PTO Tracking Template 2025 (Updated)
Keep a clean record of Paid Time Off across vacation, sick leave, and other time-off types. Grab our simple tracker for Google Sheets or Excel and start organizing PTO in minutes.
How to use this PTO spreadsheet
Add your employees
Enter employee names in the tracker. Use built‑in filters in Google Sheets or Excel to quickly view PTO by person or team.
Set your leave types
Create up to six leave categories (e.g., Vacation, Sick). Assign short codes like “V” or “SL” and log them on the calendar; the sheet totals days automatically.
Add public holidays
Populate your regional holidays once to keep the calendar accurate and avoid duplicate entries across multiple sheets.
Why not automate your PTO tracking?
ClockIt can handle accruals, approvals, balances, and reports—on web and mobile—so you don’t need to manage spreadsheets manually.
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Vacation Tracking Made Easy
Easily track time off and leave accruals. Automate accruals and approvals with ClockIt
Paid time off (PTO) and leave accruals made easy with ClockIt. Employees can request time off, view their balances, and get real-time notifications on the status of their requests. Managers can set up custom accrual rules, automate approvals, and get real-time reports on time off usage.
Manage Multiple Time Off Types
With ClockIt time off tracking you can easily manage multiple time off types like vacation, sick leave, and personal days. Employees can request time off, view their balances, and get real-time notifications on the status of their requests. Managers can set up custom accrual rules, automate approvals, and get real-time reports on time off usage.