Labor Scheduling Software that keeps every shift covered

Drag-and-drop schedules, availability, shift swaps, and instant notifications—fully integrated with ClockIt time tracking and payroll.

  • Drag‑and‑Drop Schedules
  • Auto‑Scheduling
  • Shift Swaps
  • Mobile App
  • Payroll‑Ready
  • • Setup within 5 minutes
  • • No credit card required
  • • 14-day full trial

23,000+customers since 2015

Happy customerHappy customerHappy customerHappy customerHappy customer
4.7/ 5

816 people signed up this week

Drag and Drop Scheduling

Build conflict‑free schedules in minutes

Create templates, copy weeks, and auto‑fill shifts by role, skill, or location with real‑time availability.

  • Availability & PTO rules

    Respect preferred hours, time‑off, and labor constraints as you schedule.

  • Skill & role matching

    Assign the right people to the right roles using skills and certifications.

  • Templates & copy weeks

    Save schedule templates and duplicate in one click.

  • Coverage heatmap

    See staffing levels by hour and fix gaps fast.

  • Overtime warnings

    Prevent overscheduling and control labor costs.

  • Multi‑location scheduling

    Plan shifts across sites with location‑based constraints.

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Added Controls

Add Notes, Todos, Locations and Geofences to your shifts.

Enhance every shift with detailed notes, task lists, precise locations, and geofencing for accountability and clarity.

  • Shift notes

    Attach instructions, reminders, or special requirements to each shift.

  • Shift todos

    Assign task checklists for employees to complete during their shift.

  • Location tagging

    Specify exact work locations for each shift to avoid confusion.

  • Geofencing

    Restrict clock-ins and clock-outs to approved locations for accurate attendance.

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Plan smarter shifts, cut overtime, and keep every location staffed.

With ClockIt workforce scheduling, managers replace spreadsheets with a fast, compliant schedule builder that respects availability, controls labor costs, and keeps teams informed in real time.

PTO and Vacations

PTO and leave integrated with scheduling

Prevent understaffing with real‑time leave visibility in the scheduler and mobile apps.

  • One‑tap requests

    Employees submit vacation or sick leave in seconds.

  • Manager approvals

    Approve on web or mobile with full audit logs.

  • Staffing safeguards

    Block approvals when minimum coverage isn’t met.

  • Balance visibility

    Show PTO balances before requests to reduce back‑and‑forth.

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Notifications

Real‑time alerts that keep teams in sync

Send shift assignments, changes, and reminders via push, email, and Slack with calendar sync.

  • Publish notices

    Notify employees when new schedules go live.

  • Shift reminders

    Automated nudges before shifts start.

  • Late/no‑show alerts

    Flag missed clock‑ins with instant manager alerts.

  • Calendar sync

    Subscribe to schedules in Google or Outlook.

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Dashboards

Labor, coverage, and compliance at a glance

Track staffing levels, overtime risk, and budget vs. actual with live time clock data.

  • Coverage heatmaps

    Visualize under/overstaffing by hour and role.

  • Overtime & compliance

    Spot overtime risk and ensure labor law adherence.

  • Forecast vs. actual

    Compare planned hours to worked hours and costs.

  • Payroll exports

    Export clean timesheets to payroll in one click.

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Shift Trading

Empower employees with flexible shift options—easy swaps, pickups, and open shifts

Give your team flexibility and control: employees can swap shifts, pick up open shifts, and request changes, all with manager oversight and instant notifications.

  • Shift swaps

    Employees can propose and accept shift swaps directly in the app, with optional manager approval.

  • Open shifts

    Publish open shifts for eligible employees to claim, ensuring every shift is covered.

  • Eligibility rules

    Control who can trade or pick up shifts based on role, skills, or location.

  • Instant notifications

    Keep everyone informed with real-time alerts for swaps, pickups, and approvals.

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Reports

Gain insights into your workforce

Comprehensive reporting tools to analyze labor costs, employee performance, and scheduling efficiency.

  • Labor cost reports

    Analyze labor costs by department, role, and time period to identify trends and optimize spending.

  • Employee performance reports

    Evaluate employee productivity and attendance to inform coaching and development efforts.

  • Scheduling efficiency reports

    Assess scheduling effectiveness by analyzing shift coverage, employee availability, and overtime.

  • Export CSV & Excel

    Download reports in CSV or Excel format for further analysis or sharing.

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24/7 Support

Human help when you need it

Onboarding, schedule setup, and data migration with fast responses—day or night.

Live chat & email
Get answers in minutes, not days.
Schedule templates
Start from best‑practice templates and tweak.
Migration assistance
Import employees and historical shifts easily.
Admin training
Short sessions to get schedulers up to speed.
Emily RodriguezOperations Manager, TechNova Solutions
The mobile app time clock has revolutionized how we manage our remote team. It's intuitive, accurate, and has saved us countless hours in payroll processing. The GPS feature ensures accountability without being intrusive. It's a game-changer for businesses with a mobile workforce.
Michael ChangFounder & CEO, Innovative Designs Co.
As a small business owner, I was skeptical about implementing a new time tracking system. But this mobile app has exceeded all my expectations. It's user-friendly, reliable, and the reporting features have given me invaluable insights into our productivity.
Sarah JohnsonHR Director, Global Tech Enterprises
The integration capabilities of this mobile time clock app are outstanding. It seamlessly connects with our existing HR and payroll systems, creating a streamlined workflow that has significantly reduced errors and improved our overall efficiency.
S MitchellHR Operations Manager, NexaTech Solutions
What we love most is the real-time data and reports, which provide clear insights into employee attendance and payroll expenses. Plus, the ease of use means less administrative burden, allowing our HR team to focus on more strategic initiatives. If you’re looking for a reliable payroll solution that enhances efficiency and accuracy, clockit.io is the perfect choice! Highly recommended!
Priya NairHead of HR, BlueWave Retail
ClockIt.io cut our timesheet corrections by more than half. Exports line up perfectly with payroll and the GPS clock-ins keep our field crews honest without creating friction.
David KimOperations Director, FreshBite Kitchens
Geofencing and kiosk mode at each site solved our late punches. Managers love the late alerts and I love closing payroll on Friday in minutes.
Laura BennettCFO, Meridian Logistics
ClockIt’s overtime rules and approvals gave us immediate savings. Clear audit trails and clean timesheets mean finance isn’t chasing people anymore.
Ahmed Al MansooriGeneral Manager, Desert Care Clinics
We schedule across multiple locations and roles. ClockIt.io handles PTO, availability, and publishes updates to everyone’s phones instantly—no more group chats.
Sofia GarciaStore Manager, UrbanFit Gyms
Our trainers swap shifts right in the app and confirm attendance. Attendance and payroll line up perfectly—ClockIt just works.
Tom O'ConnorIT Manager, GreenLeaf Services
Setup was fast and the support team was outstanding. We rolled out ClockIt to 120 staff in a week and adoption was near 100% on day one.
Jing WeiHR Business Partner, Sunrise Manufacturing
The reports in ClockIt.io make our monthly reviews painless. We finally have visibility into attendance trends and actual hours by department.
Hannah BrooksClinic Coordinator, BrightSmile Dental
Time‑off requests, approvals, and balances are all in one place. Doctors see who’s off at a glance and we avoid coverage gaps.
Roberto SilvaOperations Manager, Pacifica Transport
For crews on the move, ClockIt’s GPS punch-ins and site-based rules keep things accurate. It’s the reliability we were missing before.
Grace ThompsonCEO, Willow & Co. Interiors
We tried three tools before ClockIt.io. This is the first one our team actually likes using—and it saves my admin two hours every payroll run.
James WilsonPlant Manager, Apex Manufacturing
Implementing ClockIt's biometric kiosks eliminated buddy punching overnight. The facial recognition is instant and works perfectly even in our warehouse environment. It's the most secure time tracking decision we've made.

Ready to streamline workforce scheduling?

Build smarter schedules, cut overtime, and keep teams informed—try ClockIt workforce scheduling free.

14‑day free trial • No credit card required • All features included

Frequently asked questions

  • Does ClockIt support auto‑scheduling and templates?

    Yes. Create reusable templates, copy weeks, and use role/skill rules and availability to fill shifts quickly.

  • Can employees swap or pick up open shifts?

    Employees can request swaps and claim open shifts. Managers can require approvals and set eligibility rules.

  • How does scheduling connect to time tracking and payroll?

    Published schedules sync with ClockIt time clocks and attendance. Worked hours flow into reports and payroll exports.

  • Can we manage availability, preferred hours, and time‑off in one place?

    Yes. Employees set availability and request PTO in ClockIt. The scheduler respects these rules to prevent conflicts.

  • Do you help with labor law and overtime compliance?

    ClockIt surfaces overtime risks, enforces rest/break rules, and supports geofencing to reduce compliance issues.

  • How long does setup take?

    Most teams go live in a day. Import employees via spreadsheet and start from schedule templates.

  • Can we restrict scheduling to certain locations or roles?

    Yes. Use location constraints, geofencing, and role/skill rules to control who can be scheduled where.

  • Do mobile apps send shift reminders and updates?

    Yes. Employees receive push/email reminders, updates, and late/no‑show alerts via the ClockIt mobile apps.

  • Can managers create or edit shifts on behalf of employees?

    Managers can create, edit, and reassign shifts with full audit trails and optional notes.