Free Annual Leave Calculator
Work out annual leave entitlement for full-time, part-time and mid-year staff in seconds — then see how the statutory minimum compares across 16 countries.
Use 2.5 for someone working alternate days.
Statutory minimum is 20 days. Raise it if your contract is more generous.
Leave booked or used so far this leave year.
Pro-rates the allowance across the months actually worked.
Entitlement
20days
This is the statutory minimum for this pattern.
Remaining
20days
Entitlement less the days already taken.
Statutory floor
20days
4 weeks × 5 days a week.
Full-time equivalent
20days
The allowance a 5-day-week employee would get.
Statutory figures follow ILO — Working time and leave. Every value above is editable, because contracts and awards often improve on the legal minimum. This calculator is a guide, not legal advice — check your own contract or the authority linked above before acting on a figure.
How annual leave is calculated
Annual leave for a part-time employee is worked out pro rata: take the full-time allowance, divide it by the number of days a full-time employee works, then multiply by the days the part-timer actually works. Someone on three days a week with a 25-day full-time allowance gets 25 ÷ 5 × 3 = 15 days.
Starters and leavers are pro-rated again across the portion of the leave year they are employed for. Six months of a 25-day allowance is 12.5 days.
Wherever a country sets a statutory floor, the calculator applies it automatically — an employer can always offer more than the legal minimum, but never less.
Need to record the result somewhere? Grab the free PTO tracking template and keep a running balance for every employee.
Track time off and accruals on autopilot.
Employees request time off in seconds, balances stay accurate, and approvals happen in a tap — no spreadsheets, no manual math.
Multiple time-off types
Manage vacation, sick leave, personal days and custom leave types in one place. Employees request time off, view balances, and get real-time updates. Managers set custom rules, automate approvals, and get reports on usage.
- Custom leave types
- Real-time balances
- One-tap approvals
- Automated accruals
Days or hours
Track time off in days or hours — whichever fits your policies.
Automated accruals
Accrue by tenure, hours worked, anniversary — weekly, 2-weeks, monthly or yearly.
- Tenure rules
- Carry forward
- Probations
- Anniversary
Time off notifications
Employees and managers get instant updates on requests and approvals.
Vacation dashboard
See who's off, who's sick, and who's remote across the whole company.
Statutory annual leave by country
The legal minimum paid annual leave for a full-time employee on a five-day week, and whether public holidays are granted on top. Employers frequently offer more than the floor shown here.
| Country | Annual leave | Public holidays | Notes |
|---|---|---|---|
| United Kingdom | 28 days | — | 5.6 weeks; employers may count the 8 bank holidays within it. |
| Ireland | 20 days | +10 | 4 weeks, or 8% of hours worked, whichever is greater. |
| Australia | 20 days | +11 | 4 weeks under the NES, accruing progressively; plus long service leave. |
| New Zealand | 20 days | +12 | 4 weeks after 12 months of continuous employment. |
| Canada | 10 days | +9 | 2 weeks federally, rising with service; provinces set their own floors. |
| United States | None | — | No federal statutory paid leave; PTO is set entirely by employer policy. |
| India | 15 days | +3 | Earned leave varies by state Act; Factories Act gives 1 day per 20 worked. |
| Singapore | 7 days | +11 | 7 days in year one, rising by 1 a year to 14 days. |
| United Arab Emirates | 30 days | +14 | 30 calendar days a year after 12 months of service. |
| Saudi Arabia | 21 days | +4 | 21 days, rising to 30 after five years of service. |
| South Africa | 15 days | +12 | 21 consecutive days, i.e. 15 working days on a 5-day week. |
| Philippines | 5 days | +18 | 5 days service incentive leave, usable as vacation or sick leave. |
| Germany | 20 days | +9 | 20 days statutory on a 5-day week; 25–30 is the norm in practice. |
| France | 25 days | +11 | 5 weeks, accrued at 2.5 working days per month worked. |
| Spain | 22 days | +14 | 30 calendar days, i.e. 22 working days on a 5-day week. |
| Mexico | 12 days | +7 | 12 days in year one since the 2023 reform, rising with service. |
Frequently asked questions
How do I calculate pro-rata annual leave?
Divide the full-time annual allowance by the number of days a full-time employee works each week, then multiply by the number of days the part-time employee works. For a 25-day allowance and a three-day week, that is 25 ÷ 5 × 3 = 15 days.
How much annual leave is an employee legally entitled to?
It depends entirely on the country. The UK sets 5.6 weeks (28 days), Ireland and Australia set four weeks, France sets five, and the United States has no federal statutory paid leave at all. The comparison table on this page lists the statutory minimum for 16 countries.
Does annual leave include public holidays?
In most countries public holidays are a separate entitlement on top of annual leave. The UK is the notable exception — employers there are allowed to count the eight bank holidays inside the 28-day statutory allowance.
How is annual leave calculated for someone who joins mid-year?
Pro-rate the annual allowance across the months they will actually be employed in the leave year. An employee joining in July on a 24-day allowance accrues roughly 12 days for that first partial year.
What happens to annual leave that is not used?
That depends on the employer's carry-over policy and local law. Some jurisdictions require unused statutory leave to be carried over or paid out, others permit a 'use it or lose it' rule. Leave accrued during sick leave or parental leave usually has to be carried forward.
Is unused annual leave paid out when someone leaves?
In most jurisdictions accrued but untaken statutory leave must be paid out on termination, calculated pro rata to the leaving date. Contractual leave above the statutory minimum may be treated differently depending on the contract.
More free tools and templates
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Daily, weekly, monthly and yearly attendance grids with auto totals.
PTO Tracking Template
Track vacation, sick and personal leave balances per employee.
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Weekly, bi-weekly, monthly and shift schedules for your team.
Clock In / Clock Out Sheet
Printable sign-in log for recording start and finish times.
Time Off Request Form
A simple leave request form your team can fill in and submit.
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