Time Tracking for Agencies & Consultants
Accurate project tracking, budget management, and insightful reports to drive profitability.
- Billable Hours
- Project Budgeting
- Invoice Reports
- Desktop Timer
- PM Tool Integration
- • Setup within 5 minutes
- • No credit card required
- • 14-day full trial
Plan Project Timelines and Team Capacity
Allocate resources, forecast project needs, and ensure your team's workload is balanced.
Project-Based Scheduling
Assign team members to specific client projects for a set duration.
Capacity Planning
See who is overbooked and who has availability to take on new work.
Milestone Tracking
Set key deadlines and track progress against your project plan.
Resource Allocation
View team availability by role or skill to assign the right person to the job.
Effortless Time Tracking, Wherever Work Happens
Simple and intuitive timers that make it easy for your team to track every billable minute.
Desktop App Timer
A one-click timer that sits on the taskbar for quick start/stop tracking.
Web Clock & Timesheets
Track time in a browser and fill in details in a weekly timesheet view.
Mobile App
For tracking time in client meetings or when working on the go.
Integrations
Connect with project management tools like Asana, Jira, or Trello.
Increase billable hours by up to 10% and streamline invoicing.
Professional services firms use ClockIt to capture accurate time data, improve project profitability, and get paid faster.
Manage Team Time Off Seamlessly
A clear and simple process for requesting and approving leave, integrated with your project schedules.
Integrated with Schedules
Approved time off automatically blocks out availability in project plans.
Self-Service Portal
Empower your team to request leave and check balances on their own.
Flexible Policies
Create custom policies for vacation, sick leave, and personal days.
Company-Wide Calendar
See who's out of the office at a glance to plan work effectively.
Reports That Drive Profitability and Growth
From client invoices to project profitability, get the data you need to make smarter business decisions.
Project Profitability
Compare billable hours and labor costs against project budgets.
Invoice-Ready Reports
Generate detailed time reports to attach to your client invoices.
Team Utilization
See the ratio of billable to non-billable hours for each team member.
Retainer Tracking
Monitor hours used against monthly client retainers.
ClockIt has transformed how we track project time. The budget alerts are a lifesaver, and our invoicing process is now twice as fast. We're capturing more billable hours than ever before.
Keep Projects and Timesheets on Track
Automated reminders to ensure time is tracked accurately and submitted on time.
Timesheet Submission Reminders
Nudge your team to submit their weekly timesheets before the deadline.
Project Budget Alerts
Get notified when a project reaches a certain percentage of its budgeted hours.
Approval Notifications
Alert managers when there are timesheets waiting for their review.
Idle Timer Detection
Ask employees to confirm what they were working on if a timer is left running.
Granular Project and Task Tracking
Capture every detail by tracking time against clients, projects, tasks, and custom fields.
Clients, Projects, and Tasks
A hierarchical structure to organize your work precisely.
Billable vs. Non-Billable
Easily flag time entries as billable or non-billable.
Time Entry Notes
Require detailed notes for each time entry for clear invoicing.
Approval Workflows
Set up a multi-step approval process for project timesheets.
Awards & Recognition
Award‑Winning Software
Recognized by industry leaders for value, ease of use, and performance.
Best Value 2025
Capterra
2025
Best Ease of Use 2025
Capterra
2025
Best Ease of Use
Capterra
2024
Top Rated
Software World
2023
Best Scheduler
Software World
2023
Most Affordable
Capterra
2019
Category Leader
Get App
2018
“The mobile app time clock has revolutionized how we manage our remote team. It's intuitive, accurate, and has saved us countless hours in payroll processing. The GPS feature ensures accountability without being intrusive. It's a game-changer for businesses with a mobile workforce.”
“As a small business owner, I was skeptical about implementing a new time tracking system. But this mobile app has exceeded all my expectations. It's user-friendly, reliable, and the reporting features have given me invaluable insights into our productivity.”
“The integration capabilities of this mobile time clock app are outstanding. It seamlessly connects with our existing HR and payroll systems, creating a streamlined workflow that has significantly reduced errors and improved our overall efficiency.”
“What we love most is the real-time data and reports, which provide clear insights into employee attendance and payroll expenses. Plus, the ease of use means less administrative burden, allowing our HR team to focus on more strategic initiatives. If you’re looking for a reliable payroll solution that enhances efficiency and accuracy, clockit.io is the perfect choice! Highly recommended!”
“ClockIt.io cut our timesheet corrections by more than half. Exports line up perfectly with payroll and the GPS clock-ins keep our field crews honest without creating friction.”
“Geofencing and kiosk mode at each site solved our late punches. Managers love the late alerts and I love closing payroll on Friday in minutes.”
“ClockIt’s overtime rules and approvals gave us immediate savings. Clear audit trails and clean timesheets mean finance isn’t chasing people anymore.”
“We schedule across multiple locations and roles. ClockIt.io handles PTO, availability, and publishes updates to everyone’s phones instantly—no more group chats.”
“Our trainers swap shifts right in the app and confirm attendance. Attendance and payroll line up perfectly—ClockIt just works.”
“Setup was fast and the support team was outstanding. We rolled out ClockIt to 120 staff in a week and adoption was near 100% on day one.”
“The reports in ClockIt.io make our monthly reviews painless. We finally have visibility into attendance trends and actual hours by department.”
“Time‑off requests, approvals, and balances are all in one place. Doctors see who’s off at a glance and we avoid coverage gaps.”
“For crews on the move, ClockIt’s GPS punch-ins and site-based rules keep things accurate. It’s the reliability we were missing before.”
“We tried three tools before ClockIt.io. This is the first one our team actually likes using—and it saves my admin two hours every payroll run.”
Frequently asked questions
How easy is it to track time against multiple clients and projects?
It's very easy. When you start a timer or fill out a timesheet, you can select the client, project, and specific task from a dropdown menu. This ensures all time is categorized correctly from the start.
Can we set budgets for projects and get alerts when we're approaching the limit?
Yes. You can set a total hour or cost budget for any project. The system will then send automated alerts to project managers when the project reaches certain thresholds (e.g., 75%, 90%, 100% of budget).
Does ClockIt integrate with project management tools like Asana or Trello?
Yes, we offer integrations with popular project management tools. This allows you to sync projects and tasks, reducing double-entry and keeping your systems aligned.
How can we differentiate between billable and non-billable hours?
Each time entry can be marked as 'billable' or 'non-billable'. You can set defaults by project or task (e.g., internal meetings are always non-billable) and run reports that separate the two.
Can we create detailed reports for client invoicing?
Absolutely. You can generate detailed time reports for any date range, filtered by client and project. These reports can include time entry notes and can be exported as PDF or CSV to accompany your invoices.
Is there a timer that my team can use directly from their desktop?
Yes, our desktop app for Mac and Windows provides a simple start/stop timer that sits on the user's taskbar, allowing them to track time without having a browser window open.
How does ClockIt help with tracking retainers and fixed-fee projects?
You can still track all time spent on these projects. For retainers, you can monitor the hours used each month. For fixed-fee projects, tracking hours helps you analyze profitability and quote more accurately in the future.
Can managers approve project timesheets before they go to billing?
Yes. You can set up an approval workflow where a project manager must review and approve all time logged against their projects before the timesheet is finalized for payroll or invoicing.