Time Tracking & Employee Scheduling Built for Massage Therapy

Streamline therapist scheduling, time tracking, and payroll in one intuitive platform.

  • Staff Scheduling
  • Therapist Tracking
  • Payroll Ready
  • Multi-Location
  • PTO & Breaks
  • • Setup within 5 minutes
  • • No credit card required
  • • 14-day full trial

17,000+customers since 2015

Happy customerHappy customerHappy customerHappy customerHappy customer
4.7/ 5

848 people signed up this week

Employee Scheduling

Effortless Staff Scheduling for Your Therapy Team

Maximize efficiency and reduce manual effort with intelligent automation designed to simplify complex staff scheduling workflows for your therapy team.

  • Therapist Roster Management

    Schedule individual massage therapists, accounting for their specialities and working hours.

  • Room/Resource Assignment

    Assign therapy rooms or equipment for scheduled therapists to avoid internal conflicts.

  • Availability & Time Off

    Therapists can set their recurring availability and request time off directly through the app.

  • Multi-Location Scheduling

    Manage and create schedules for therapists across multiple clinic locations seamlessly.

Scheduler preview
Time clocks

Flexible Clock-In Options for Therapists

Ensure accurate timekeeping at the clinic or for mobile services, all synced in real time.

  • Mobile (iOS & Android)

    GPS, geofencing, and offline support for therapists offering mobile services.

  • Web Clock

    Fast clock-ins from any browser with device PIN or SSO for administrative or in-house staff.

  • Kiosk Tablet

    A shared tablet with PIN and photo capture for easy clock-in at the front desk or in breakrooms.

  • Biometric Devices

    Seamless sync with supported fingerprint/RFID terminals for secure time capture.

  • Slack & Integrations

    Clock in from the tools you already use.

Time clocks preview

Improve operational efficiency and optimize therapist scheduling.

Massage therapy businesses use ClockIt to manage staff schedules, track hours, and ensure smooth daily operations.

Dashboards

Therapist utilization and coverage overview

Live view of therapist hours, room usage, availability, and approvals.

  • Therapist utilization

    See who’s booked, working, or available.

  • Room/resource usage

    Avoid conflicts with visibility into room assignments.

  • Service mix hours

    Understand time by service type to plan staffing.

  • PTO & availability

    Plan around upcoming leave and availability.

  • Approvals & payroll

    Know when timesheets are ready to export.

Admin and Manager dashboards overview
PTO & Time Off

Manage Leave for Your Therapy Team

Automate accruals, simplify approvals, and give everyone clear balance visibility for PTO, vacation, and sick leave.

  • Flexible Leave Policies

    Accruals in hours or days, monthly/annual, with carryover caps, customizable for different staff types.

  • Self-Service Requests

    Employees request leave in-app; managers approve fast, with clear balance visibility.

  • Clinic Calendars & Conflicts

    Avoid understaffing with team calendars and limits, preventing overlap during peak times.

  • Exports for Payroll

    Share balances and taken time easily with your payroll provider.

PTO overview
Reports

Insights into Therapist Hours & Operations

Generate clear, accurate, and fast reports for attendance, service hours, overtime, and payroll.

  • Therapist Hours Reports

    View time by individual therapist, service type, or client.

  • Overtime & Break Compliance

    Automatically track daily/weekly overtime and ensure adherence to break policies.

  • Payroll Exports

    Export clean CSV/Excel data formatted for your payroll and accounting systems.

  • Client Service Reports

    Analyze time spent per client and service for accurate billing and insights.

Reports preview
Notifications

Smart Alerts to Keep Staff Schedules on Track

Automated reminders for shifts, late arrivals, breaks, and timesheets—via mobile, email, and web.

  • Shift Reminders

    Nudges before shifts start so therapists are on time.

  • Late Alerts

    Notify managers when a therapist is running late for their shift or a scheduled session.

  • Break Nudges

    Remind teams to start, end, or skip breaks as per policy.

  • Approval Nudges

    Remind managers to submit and approve timesheets and PTO requests on schedule.

Notifications overview
Projects & Tasks

Track Services, Tasks & Client Sessions for Costing

Tag every punch to a client, specific service, or administrative task so you can keep operations efficient and track costs.

  • Service Type Tracking

    Organize and track time by specific massage types (e.g., Deep Tissue, Swedish), clients, or service codes.

  • Administrative Tasks

    Track time for non-client activities like front-desk duties, cleaning, marketing, or inventory.

  • Training & Development

    Categorize and track hours spent on therapist training or professional development.

  • Reporting for Internal Billing

    Generate reports to accurately track time for different service offerings and allocate labor costs effectively.

Projects and tasks preview

Awards & Recognition

Award‑Winning Software

Recognized by industry leaders for value, ease of use, and performance.

Independently verified on Capterra, GetApp and SoftwareWorld
Emily RodriguezOperations Manager, TechNova Solutions
The mobile app time clock has revolutionized how we manage our remote team. It's intuitive, accurate, and has saved us countless hours in payroll processing. The GPS feature ensures accountability without being intrusive. It's a game-changer for businesses with a mobile workforce.
Michael ChangFounder & CEO, Innovative Designs Co.
As a small business owner, I was skeptical about implementing a new time tracking system. But this mobile app has exceeded all my expectations. It's user-friendly, reliable, and the reporting features have given me invaluable insights into our productivity.
Sarah JohnsonHR Director, Global Tech Enterprises
The integration capabilities of this mobile time clock app are outstanding. It seamlessly connects with our existing HR and payroll systems, creating a streamlined workflow that has significantly reduced errors and improved our overall efficiency.
S MitchellHR Operations Manager, NexaTech Solutions
What we love most is the real-time data and reports, which provide clear insights into employee attendance and payroll expenses. Plus, the ease of use means less administrative burden, allowing our HR team to focus on more strategic initiatives. If you’re looking for a reliable payroll solution that enhances efficiency and accuracy, clockit.io is the perfect choice! Highly recommended!
Priya NairHead of HR, BlueWave Retail
ClockIt.io cut our timesheet corrections by more than half. Exports line up perfectly with payroll and the GPS clock-ins keep our field crews honest without creating friction.
David KimOperations Director, FreshBite Kitchens
Geofencing and kiosk mode at each site solved our late punches. Managers love the late alerts and I love closing payroll on Friday in minutes.
Laura BennettCFO, Meridian Logistics
ClockIt’s overtime rules and approvals gave us immediate savings. Clear audit trails and clean timesheets mean finance isn’t chasing people anymore.
Ahmed Al MansooriGeneral Manager, Desert Care Clinics
We schedule across multiple locations and roles. ClockIt.io handles PTO, availability, and publishes updates to everyone’s phones instantly—no more group chats.
Sofia GarciaStore Manager, UrbanFit Gyms
Our trainers swap shifts right in the app and confirm attendance. Attendance and payroll line up perfectly—ClockIt just works.
Tom O'ConnorIT Manager, GreenLeaf Services
Setup was fast and the support team was outstanding. We rolled out ClockIt to 120 staff in a week and adoption was near 100% on day one.
Jing WeiHR Business Partner, Sunrise Manufacturing
The reports in ClockIt.io make our monthly reviews painless. We finally have visibility into attendance trends and actual hours by department.
Hannah BrooksClinic Coordinator, BrightSmile Dental
Time‑off requests, approvals, and balances are all in one place. Doctors see who’s off at a glance and we avoid coverage gaps.
Roberto SilvaOperations Manager, Pacifica Transport
For crews on the move, ClockIt’s GPS punch-ins and site-based rules keep things accurate. It’s the reliability we were missing before.
Grace ThompsonCEO, Willow & Co. Interiors
We tried three tools before ClockIt.io. This is the first one our team actually likes using—and it saves my admin two hours every payroll run.

Relax and let ClockIt manage your therapy business.

Automate time tracking, staff scheduling, and payroll for your massage therapy business—start your free trial today.

14‑day free trial • No credit card required • All features included

Frequently asked questions

  • Can we track time for multiple massage therapists with different schedules?

    Yes, the scheduler is designed for multi-role and multi-staff environments. You can create individual schedules for each therapist, manage their specific availability, and track hours based on their assigned roles and services.

  • Does ClockIt help with managing last-minute changes to the staff schedule?

    The system provides real-time visibility of therapist availability, making it easy to adjust staff assignments or shifts in case of last-minute changes, ensuring adequate coverage. Shift swapping features also help with staff coverage.

  • How can ClockIt assist with managing leave for therapists?

    ClockIt automates accruals for various leave types, simplifies the request and approval process for employees and managers, and provides clear visibility of leave balances and team calendars to avoid understaffing.