Time Tracking for Healthcare Organizations
Compliance, credential tracking, and complex scheduling for clinics, hospitals, and home care.
- HIPAA Considerations
- Credential Tracking
- 24/7 Scheduling
- Geofencing
- Audit Trail
- • Setup within 5 minutes
- • No credit card required
- • 14-day full trial
Manage Complex 24/7 Healthcare Schedules
Handle 12-hour shifts, on-call staff, and credentialing with a scheduler built for healthcare.
12 & 24-Hour Shift Patterns
Easily create and manage long and rotating shift schedules for nurses and doctors.
Credential Tracking
Get alerts when licenses or certifications are about to expire to ensure compliance.
On-Call & Callback Scheduling
Manage on-call rosters and easily track hours when staff are called in.
Departmental Scheduling
Create separate schedules for different units like ER, ICU, or administration.
Secure & Hygienic Clock-In Options
From the nurses' station to a patient's home, track time accurately and securely.
Mobile App with Geofencing
Perfect for home healthcare staff to clock in upon arrival at a patient's location.
Biometric & Badge Kiosks
Secure, touchless options for high-traffic areas in hospitals and clinics.
Web Clock
For administrative staff, telehealth providers, and managers.
HIPAA Considerations
Our system is designed with security practices to help you in your HIPAA compliance.
Improve staffing efficiency and ensure labor law compliance.
Healthcare organizations rely on ClockIt to manage their unique workforce challenges, from home health to the ER.
Manage Leave and Accruals with Precision
Automate complex leave policies for PTO, sick time, and continuing education.
Complex Accrual Rules
Handle rules based on hours worked, tenure, and employment status (PRN, FT, PT).
Leave Request Workflow
Streamline the request and approval process between staff and managers.
Minimum Staffing Levels
Set rules to prevent too many staff from taking leave at the same time.
Continuing Education (CE) Tracking
Create a separate leave type to track time spent on professional development.
Audit-Ready Reports for Compliance & Payroll
Generate detailed reports for labor audits, grant reporting, and payroll in minutes.
Detailed Audit Trail
Track every change to a timesheet, with who made it, when, and why.
Shift & Weekend Differentials
Automatically calculate and report on premium pay rates.
Labor Cost by Department
Allocate labor costs to different cost centers like 'Cardiology' or 'Radiology'.
Certification & License Reports
Quickly pull a list of staff whose credentials are due for renewal.
The geofencing for our home health aides is a game-changer. It gives us peace of mind and has simplified our visit verification process immensely.
Critical Alerts for a Critical Environment
Stay informed about staffing, compliance, and attendance with real-time notifications.
Approaching Overtime
Alert managers before a nurse or technician hits weekly overtime.
Missed Clock-In
Instantly know if someone is late for a critical shift.
Expiring Credentials
Get proactive alerts 30, 60, or 90 days before a license expires.
Open Shift Alerts
Notify qualified staff when an urgent shift needs to be filled.
Track Time for Grants and Special Projects
Allocate staff hours to specific grants, research projects, or non-clinical work.
Grant & Project Codes
Allow staff to assign their time to specific funding sources.
Billable vs. Non-Billable
Differentiate between patient-facing time and administrative work.
Effort Reporting
Generate reports to show the percentage of time spent on grant-funded activities.
Budget Tracking
Monitor project hours against their allocated budgets in real-time.
Awards & Recognition
Award‑Winning Software
Recognized by industry leaders for value, ease of use, and performance.
Best Value 2025
Capterra
2025
Best Ease of Use 2025
Capterra
2025
Best Ease of Use
Capterra
2024
Top Rated
Software World
2023
Best Scheduler
Software World
2023
Most Affordable
Capterra
2019
Category Leader
Get App
2018
“The mobile app time clock has revolutionized how we manage our remote team. It's intuitive, accurate, and has saved us countless hours in payroll processing. The GPS feature ensures accountability without being intrusive. It's a game-changer for businesses with a mobile workforce.”
“As a small business owner, I was skeptical about implementing a new time tracking system. But this mobile app has exceeded all my expectations. It's user-friendly, reliable, and the reporting features have given me invaluable insights into our productivity.”
“The integration capabilities of this mobile time clock app are outstanding. It seamlessly connects with our existing HR and payroll systems, creating a streamlined workflow that has significantly reduced errors and improved our overall efficiency.”
“What we love most is the real-time data and reports, which provide clear insights into employee attendance and payroll expenses. Plus, the ease of use means less administrative burden, allowing our HR team to focus on more strategic initiatives. If you’re looking for a reliable payroll solution that enhances efficiency and accuracy, clockit.io is the perfect choice! Highly recommended!”
“ClockIt.io cut our timesheet corrections by more than half. Exports line up perfectly with payroll and the GPS clock-ins keep our field crews honest without creating friction.”
“Geofencing and kiosk mode at each site solved our late punches. Managers love the late alerts and I love closing payroll on Friday in minutes.”
“ClockIt’s overtime rules and approvals gave us immediate savings. Clear audit trails and clean timesheets mean finance isn’t chasing people anymore.”
“We schedule across multiple locations and roles. ClockIt.io handles PTO, availability, and publishes updates to everyone’s phones instantly—no more group chats.”
“Our trainers swap shifts right in the app and confirm attendance. Attendance and payroll line up perfectly—ClockIt just works.”
“Setup was fast and the support team was outstanding. We rolled out ClockIt to 120 staff in a week and adoption was near 100% on day one.”
“The reports in ClockIt.io make our monthly reviews painless. We finally have visibility into attendance trends and actual hours by department.”
“Time‑off requests, approvals, and balances are all in one place. Doctors see who’s off at a glance and we avoid coverage gaps.”
“For crews on the move, ClockIt’s GPS punch-ins and site-based rules keep things accurate. It’s the reliability we were missing before.”
“We tried three tools before ClockIt.io. This is the first one our team actually likes using—and it saves my admin two hours every payroll run.”
Frequently asked questions
How does ClockIt handle complex 12-hour or 24-hour shift patterns for nurses and doctors?
Our scheduler is built to handle complex rotations. You can create templates for 12-hour shifts (like 3 on, 4 off), 24-hour shifts, and other patterns common in healthcare, then apply them to teams or individuals.
Can we track time for home healthcare staff who travel between patients?
Yes, our mobile app is perfect for this. Staff can clock in and out for each visit, and the GPS stamping and geofencing features provide verification of their location, which is crucial for billing and audits.
Does the system support geofencing to verify on-site presence for home visits?
Absolutely. You can set up a geofence (a virtual perimeter) around each patient's location. The system can then prevent clock-ins from outside this area and flag any punches that occur off-site.
How does ClockIt help with HIPAA compliance regarding employee data?
ClockIt employs administrative, physical, and technical safeguards to protect data. While no software can make you 'HIPAA compliant' on its own, we provide tools like role-based access and audit trails to support your organization's overall compliance program.
Can we track time for different departments or cost centers within a hospital?
Yes. You can set up departments (e.g., ER, ICU, Radiology) and assign employees to them. This allows you to run reports that show labor costs broken down by each cost center.
Is it possible to manage on-call schedules and track callback hours?
Yes. You can create on-call shifts in the scheduler. When an employee is called in, they can clock in to track their callback hours, often at a different pay rate, which the system can handle automatically.
How does the system handle meal break waivers and other compliance requirements?
You can create custom attestations that employees must answer at clock-out, such as 'Were you provided an uninterrupted meal break?'. This creates a digital record for compliance and can trigger premium pay if required.