Time Tracking for Schools & Educational Institutions

Streamline staff management, reduce administrative workload, and ensure compliance with labor laws.

  • Teacher Scheduling
  • Substitute Management
  • Overtime Tracking
  • Activity Tracking
  • Labor Costing
  • • Setup within 5 minutes
  • • No credit card required
  • • 14-day full trial

17,000+customers since 2015

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4.7/ 5

799 people signed up this week

Employee Scheduling

Effortless Scheduling for Educators and Staff

Create and manage schedules for teachers, substitutes, and administrative staff with ease.

  • Teacher Scheduling

    Plan class schedules and allocate teachers to subjects and grades.

  • Substitute Management

    Quickly assign substitutes to cover absences.

  • Multi-Location Support

    Manage schedules across campuses or departments.

  • Overtime Tracking

    Monitor and control overtime hours for staff.

Scheduler preview
Time clocks

Clock-In Solutions for Schools and Campuses

Track time for teachers, staff, and substitutes accurately and efficiently.

  • Biometric & RFID Kiosks

    Ensure accurate clock-ins and prevent buddy punching.

  • Mobile App

    Allow staff to clock in and out from their phones.

  • Tablet Kiosk

    Set up kiosks in staff rooms for quick clock-ins.

  • Web Clock

    Ideal for administrative staff working from offices.

Time clocks preview

Save time on administration and improve staff management.

Schools and educational institutions use ClockIt to streamline operations and focus on delivering quality education.

Dashboards

Staff attendance and coverage overview

Department hours, substitute coverage, overtime, and approvals in one place.

  • Department snapshot

    See hours by school, campus, or department.

  • Substitute coverage

    Track open requests and filled assignments.

  • Overtime & budget

    Monitor costs and stay compliant.

  • Leave calendar

    Plan around approved PTO and absences.

  • Timesheet approvals

    Unblock payroll with clear status.

Admin and Manager dashboards overview
PTO & Time Off

Simplify Leave Management for Educators

Manage vacation, sick leave, and personal days with ease.

  • Custom Leave Policies

    Set up rules for vacation, sick leave, and personal days.

  • Self-Service Requests

    Teachers and staff can request time off and check balances online.

  • Blackout Dates

    Restrict leave requests during exam periods or critical times.

  • Leave Calendar

    View all approved leaves to avoid understaffing.

PTO overview
Reports

Gain Insights into Staff Productivity

Track attendance, hours worked, and overtime with detailed reports.

  • Attendance Reports

    Monitor attendance patterns and identify trends.

  • Overtime Tracking

    Ensure compliance with labor laws and manage costs.

  • Payroll-Ready Exports

    Generate accurate timesheets for seamless payroll processing.

  • Departmental Reports

    Analyze hours worked by department or role.

Reports preview
Notifications

Stay Informed with Smart Alerts

Automated notifications to keep your school running smoothly.

  • Late Clock-In Alerts

    Notify administrators if a staff member is late.

  • Overtime Warnings

    Get alerts when staff are nearing their overtime limits.

  • Substitute Requests

    Alert substitutes when they are assigned to a class.

  • Leave Approval Reminders

    Remind managers to approve pending leave requests.

Notifications overview
Projects & Tasks

Track Time for Projects and Activities

Monitor time spent on extracurricular activities, events, and administrative tasks.

  • Activity Tracking

    Track hours spent on extracurricular activities like sports or clubs.

  • Event Management

    Allocate time for school events and parent-teacher meetings.

  • Administrative Tasks

    Monitor time spent on non-teaching activities.

  • Real-Time Dashboards

    View live updates on staff activities and labor costs.

Projects and tasks preview
Emily RodriguezOperations Manager, TechNova Solutions
The mobile app time clock has revolutionized how we manage our remote team. It's intuitive, accurate, and has saved us countless hours in payroll processing. The GPS feature ensures accountability without being intrusive. It's a game-changer for businesses with a mobile workforce.
Michael ChangFounder & CEO, Innovative Designs Co.
As a small business owner, I was skeptical about implementing a new time tracking system. But this mobile app has exceeded all my expectations. It's user-friendly, reliable, and the reporting features have given me invaluable insights into our productivity.
Sarah JohnsonHR Director, Global Tech Enterprises
The integration capabilities of this mobile time clock app are outstanding. It seamlessly connects with our existing HR and payroll systems, creating a streamlined workflow that has significantly reduced errors and improved our overall efficiency.
S MitchellHR Operations Manager, NexaTech Solutions
What we love most is the real-time data and reports, which provide clear insights into employee attendance and payroll expenses. Plus, the ease of use means less administrative burden, allowing our HR team to focus on more strategic initiatives. If you’re looking for a reliable payroll solution that enhances efficiency and accuracy, clockit.io is the perfect choice! Highly recommended!
Priya NairHead of HR, BlueWave Retail
ClockIt.io cut our timesheet corrections by more than half. Exports line up perfectly with payroll and the GPS clock-ins keep our field crews honest without creating friction.
David KimOperations Director, FreshBite Kitchens
Geofencing and kiosk mode at each site solved our late punches. Managers love the late alerts and I love closing payroll on Friday in minutes.
Laura BennettCFO, Meridian Logistics
ClockIt’s overtime rules and approvals gave us immediate savings. Clear audit trails and clean timesheets mean finance isn’t chasing people anymore.
Ahmed Al MansooriGeneral Manager, Desert Care Clinics
We schedule across multiple locations and roles. ClockIt.io handles PTO, availability, and publishes updates to everyone’s phones instantly—no more group chats.
Sofia GarciaStore Manager, UrbanFit Gyms
Our trainers swap shifts right in the app and confirm attendance. Attendance and payroll line up perfectly—ClockIt just works.
Tom O'ConnorIT Manager, GreenLeaf Services
Setup was fast and the support team was outstanding. We rolled out ClockIt to 120 staff in a week and adoption was near 100% on day one.
Jing WeiHR Business Partner, Sunrise Manufacturing
The reports in ClockIt.io make our monthly reviews painless. We finally have visibility into attendance trends and actual hours by department.
Hannah BrooksClinic Coordinator, BrightSmile Dental
Time‑off requests, approvals, and balances are all in one place. Doctors see who’s off at a glance and we avoid coverage gaps.
Roberto SilvaOperations Manager, Pacifica Transport
For crews on the move, ClockIt’s GPS punch-ins and site-based rules keep things accurate. It’s the reliability we were missing before.
Grace ThompsonCEO, Willow & Co. Interiors
We tried three tools before ClockIt.io. This is the first one our team actually likes using—and it saves my admin two hours every payroll run.

Streamline Your School Operations

Take control of your educational workforce with ClockIt. Start your free trial today.

14‑day free trial • No credit card required • All features included

Frequently asked questions

  • Can ClockIt handle scheduling for substitute teachers?

    Yes, ClockIt allows you to quickly assign substitutes to cover absences and notifies them instantly.

  • How does ClockIt help with overtime management?

    ClockIt tracks hours worked and alerts administrators when staff are nearing their overtime limits, ensuring compliance with labor laws.

  • Can we track time for extracurricular activities?

    Yes, you can allocate time to specific activities like sports, clubs, or events and monitor hours spent on each.

  • Does ClockIt support multi-campus schools?

    Absolutely. ClockIt allows you to manage schedules and track time across multiple campuses or departments.

  • How does the leave management feature work?

    Staff can request leave through the self-service portal, and administrators can approve or deny requests with a clear view of staffing levels.